CLUB FORMS

CLUB FINANCE INFO

• RECRUIT MEMBERS

  SRJC Clubs need a minimum of three (3) members to be active, but recruiting new members is really important for any growing club. Though it's possible for just a couple people to do everything for the club, the more people you have the more stuff your club is capable of! Here are just a few ideas to help recruit members:  

   

  BEFORE BECOMING AN OFFICIAL CLUB

  • VERBAL COMMUNICATION:
    • Ask your teachers if you can make an announcement at the beginning or end of class.
    • Attend meetings of currently active clubs and ask to make an announcement.
    • Attend Student Government, Inter-Club Council, or Petaluma Council meetings and make an announcement during the 'public comment' section of their agenda to announce the club you intend to start.
    • Attend SRJC events and spread the word.
  • DIGITAL COMMUNICATION:
    • Post on the MySRJCApp.
    • Engage with other currently active clubs through their social media

   

  AFTER BECOMING AN OFFICAL CLUB

  • You can continue using the methods above
  • CLUB BENEFITS
    • Create social media for your club.
    • Send items to the ICC Chair to post on Student Life's social media.
    • Submit items to go into the BearFacts
    • Create Flyers & Posters (see "FLYERS & POSTERS" below)
  • COMMUNITY SUPPORT:
    • Ask your club advisor for help in promoting the club.
    • Ask the ICC Advisor for your help

• PROMOTE YOUR CLUB

  Getting the word out is an important part of any successful club. Here are just a few ideas to help promote your club: 

   

  RECRUIT MEMBERS:

  • Most of the ideas listed in "Recruit Members" can be used to promote your club. 

   

  CREATE A LOGO:

  • Ask an Art or Marketing Club to make a logo
  • Contact SRJC Graphic Services to create a logo for you. For more information email: printgraphics@santarosa.edu 

   

  SWAG & PROMOTIONAL MATERIALS:

  • Think of creative club-specific items that you could give out or sell (Film Club giving out tickets, etc.)
  • Make buttons! (see "BUTTON MAKER")
  • Work with vendors to make custom promotional materials
  • A list of common Promotional Materials: T-shirts, stickers, sandwich boards, tablecloths, pencils, pens, bumper stickers, and bookmarks.  

• RESERVE CLUB MEETING SPACE

  FORM: Event Application

  If you need to reserve a room for your club to regularly meet, fill out the Event Application. PLEASE NOTE, if your club is planning on using the same space that you have reserved for your meetings for a big event, please fill out the Event Application again -this lets us know if the space needs additional custodial work for cleaning and trash. 

  GREAT ROOMS FOR CLUB MEETINGS

  • Bertolini, 4643 (Center for Student Leadership)
  • Lindley, 250 (Club Room)

   

  NOTE: POLLY HALL (DORMS)
  Clubs are able to reserve space in Polly Hall dorms, including the Great Room (Room 1004) and study spaces. If interested, please contact Coordinator of Student Resources Ben Wilson: bwilson@servitas.com  

• CREATING POSTERS & FLYERS

  OVERVIEW:
  Posters/flyers are a great way to advertize your club. If it's your first time creating a poster/flyer, a couple of standard considerations are to:

  1. Keep things simple, and
  2. Have the main focus readable from a distance.

   

  PHYSICAL RESOURCES:
  If you're looking to create a physical poster, our office has some art supplies left over from previous clubs that you could use. For more information, reach out to the ICC Advisor, Joshua Pinaula: jpinaula@santarosa.edu

   

  ONLINE RESOURCES:
  If you need help creating a poster there are free tools that you can find online, including: Canva and postermywall

   

  OTHER CONSIDERATIONS:
  If there's an Art or Design Club that's currently active you may be able to ask them for help. If your club has not already have one, you may think about having a officer in charge of marketing. (Ex. Marketing Director, Social Media Manager: etc.)
   

• POSTING AROUND CAMPUS

  SANTA ROSA CAMPUS:
  There are 14 physical posting areas on the Santa Rosa Campus. Clubs can drop off 14 posters/flyers at the Bertolini Information Desk, and once approved by our Office, one of our Student Ambassadors will post them for you.

   

  PETALUMA CAMPUS:
  For more information, reach out to the PC Advisor, Candy Owens: cowens@santarosa.edu

   

  POLLY HALL (DORMS):
  Clubs are able to post flyers in the dormitory. Please work with the Polly Hall dorm staff to post flyers in the dorms. Contact email: info@srjchousing.com

   

  OTHER CAMPUSES:
  Information pending -if interested, contact ICC Advisor, Joshua Pinaula: jpinaula@santarosa.edu

• CAMPUS DIGITAL DISPLAYS

  FORM: Student Communications Form

  Clubs are able to utilize the digital displays across campus. Just fill out the Student Communications Form and select "BearFacts"

• BUTTON MAKER

  GUIDE: Button Maker Guide
  BUTTON TEMPLATE: PDF | JPEG

  PRICING:

  • FOR CLUBS, ICC, & SGA: 10¢ per button
  • FOR DISTRICT DEPARTMENTS: 15¢ per button

  Low ppi JPEG image below. Click on image to go to hi rez PDF, and download the PDF.

   

  

• FREE PRINTING (B/W, 8.5x11)

  BERTOLINI INFO DESK LOBBY
  There's a printer in the Bertolini Info Desk Lobby that's available for use, if you need any assistance please ask the staff at the Info Desk.
   

  WELCOME & CONNECT CENTER
  Students are able to print Black & White (B/W) copies in the Welcome & Connect Center. While there is no specified printing limit, please only print what you need and be conscientious of the environment. This is a limited resource that the whole community relies on. For more information visit: welcome.santarosa.edu/contact-us

• LARGE FORMAT PRINTING

  FORM: Large Format Printer Work Order

  The Student Life Office has a large format printer that is available for clubs to use. To request a print job using the of the Large Format Printer, fill out the Large Format Printer Work Order Form.

  PRICING:

  • AFRAME (24" x 36") = $5
  • BANNER (24" x Custom Size) =$10

• STORAGE

  The Student Life Office has has 21 drawers that can be used to store your club's supplies. Each club can have one drawer, and they are available on a first come first serve basis. For more information, reach out to the ICC Advisor, Joshua Pinaula: jpinaula@santarosa.edu

• MAIL

  Clubs are able to send mail to the college which can be picked up at the Student Life Office. Please address club mail to:

  FOR SANTA ROSA CAMPUS:
  
  ATTN: (Your Club)
  Santa Rosa Junior College
  1501 Mendocino Ave.
  Santa Rosa, CA 95401
   

HOSTING AN EVENT

FORM: Event Application
GUIDE: Event Planning Handbook
(Event Planning Handbook covers Facility Use, Campus Services & Equipment, Food & Refreshments, Travel, Invited Guests, Fundraising, Promotion)

Student events help bring the curriculum to life, provide important professional skills, and help to build a thriving student life at SRJC Student Life Event Application

• All clubs must complete the Student Life Event App when hosting an on campus event.
• Online events must A) use a santarosa.edu zoom link, B) have an advisor present, and C) have completed the Student Life Event App.
• If a club wishes to table in the quad or other campus spaces there is no need to complete Student Life Event App.  The club needs to check in at the front desk in Student Life (Bertolini-1st Floor) where they can check out a table and some chairs.
• Clubs can meet in the library, classrooms and other campus spaces by special request.