GENERAL CLUB FORMS

Club Activation Form
Clubs must reactivate every semester.

Event Application
Please check in with your Advisor -they are required to confirm any submission. Use this form to:

• Reserve a space for your Club Meetings
• Put on an Event
• Club Fundraising

Student Communication Form
Promote your club on BearFacts, MySRJCApp and Digital Displays around campus.

CLUB FINANCES

★ Learn more at the Club Funding Website

Club & Trust Funds Request Form:
Access funds in your club account or use funds previously approved by ICC.

Inter-Club Council (ICC) Grant Proposal Form:
Use this form to request funds as a grant request for ICC to approve

New Clubs Stipend Form:
Use this form to request the $50 as a New Club

CLUBS PARTNERING WITH OUTSIDE ORGANIZATIONS 

If your club is partnering with any external business or service provider (e.g. performers, food vendors, speakers), you’ll need to collect the following from them: 

1. CONTRACT / AGREEMENT

   • Use this template: Agreement for Professional Services (PDF)

   • Important: The college must be listed as "Sonoma County Junior College District" (not “SRJC”).
      

2. W-9 FORM
   Available on the IRS website
    

3. PROOF OF INSURANCE

   • Minimum Coverage: $2 million per occurrence / $4 million aggregate for liability and property

   • Required language:
     “Sonoma County Junior College District is named as additional insured for all liability arising out of the operations by or on behalf of the named insured, and this policy protects the additional insured, its officers, agents and employees against liability for bodily injuries, deaths or property damage or destruction arising in any respect directly or indirectly in the performance of the Contract.”
      

4. IF THEY'RE SELLING THINGS (OR ARE A FOR PROFIT):
   Have them fill out this form: Off Campus Vendor Application
    

5. IF THEY’RE SELLING FOOD:
   SRJC’s food vendor, Pacific Dining, has first rights of refusal. You’ll need to either:

   • Cater your event using Pacific Dining, or

   • Request a waiver to use an outside food vendor. | Link to Waiver »
      

6. IF THEY’RE A FOOD TRUCK:
   Have them fill out this form: Use of Facility Agreement Food Trucks (PDF)