FORMS

Take Care of Business! Find the right form for your event, project, field trip, and more! Need Assistance? If you are unsure where to begin or have any questions, please don't hesitate to reach out to the Student Ambassadors at the Info Desk

Funding: There are many ways to get financial support for your event! You can work through clubs, Student Government, partner with an academic department, or contact the Intercultural Center or Student Life Staff.

CLUB FORMS

COMMUNICATION FORMS

EVENT FORMS

LOAN APPLICATIONS

SGA FORMS

TRAVEL FORMS

 

CLUB FORMS

GENERAL CLUB FORMS

Club Activation Form
Clubs must reactivate every semester.

Event Application
Please check in with your Advisor -they are required to confirm any submission. Use this form to:

  • Reserve a space for your Club Meetings
  • Put on an Event
  • Club Fundraising

Student Communication Form
Promote your club on BearFacts, MySRJCApp and Digital Displays around campus.

CLUB FINANCES

★ Learn more at the Club Funding Website

Club & Trust Funds Request Form:
Access funds in your club account or use funds previously approved by ICC.

Inter-Club Council (ICC) Grant Proposal Form:
Use this form to request funds as a grant request for ICC to approve

New Clubs Stipend Form:
Use this form to request the $50 as a New Club

 TILE Form

 

COMMUNICATION FORMS

Large Format Printer Work Order
PRICING: AFRAME (24" x 36") = $5 | BANNER (24" x Custom Size) = $10

Student Communications Form
District Calendar, BearFacts Student Newsletter, Digital Displays, and MySRJC App

 

EVENT FORMS

Event Application
Fill out for any official SRJC events.

PARTNERING WITH OUTSIDE ORGANIZATIONS 

If you are partnering with any external business or service provider (e.g. performers, food vendors, speakers), you’ll need to collect the following from them: 

  1. CONTRACT / AGREEMENT

  2. W-9 FORM
    Available on the IRS website
     

  3. PROOF OF INSURANCE

    • Minimum Coverage: $2 million per occurrence / $4 million aggregate for liability and property

    • Required language:
      “Sonoma County Junior College District is named as additional insured for all liability arising out of the operations by or on behalf of the named insured, and this policy protects the additional insured, its officers, agents and employees against liability for bodily injuries, deaths or property damage or destruction arising in any respect directly or indirectly in the performance of the Contract.”
       

  4. IF THEY'RE SELLING THINGS (OR ARE A FOR PROFIT):
    Have them fill out this form: Off Campus Vendor Application
     

  5. IF THEY’RE SELLING FOOD:
    SRJC’s food vendor, Pacific Dining, has first rights of refusal. You’ll need to either:

    • Cater your event using Pacific Dining, or

    • Request a waiver to use an outside food vendor. | Link to Waiver »
       

  6. IF THEY’RE A FOOD TRUCK:
    Have them fill out this form: Use of Facility Agreement Food Trucks (PDF)

 

LOAN APPLICATIONS

Book Loans

Emergency Loan

 

STUDENT GOVERNMENT ASSEMBLY (SGA) FORMS

SGA Grant Proposal Form:
Use this form to submit a proposal for funds to the SGA or an SGA Committee

SGA Funds Request:
Use this form to request funds from approved SGA fund grants

Shared Governance Committee Attendance Log (CAL) 

CubCard Premium Business Agreement

 

TRAVEL FORMS

NOTE: Additional form(s) are required for trips related to classes. Work is currently being done to update and streamline travel forms. Forms may be updated in the near future.

Travel Request Form
REQUIRED. Attach quotes for all the expected expenses to this form when submitting.

Field Trip/Activity Request Form
REQUIRED. Attach quotes for all the expected expenses to this form when submitting.

Field Trip/Activity Liability Waiver
REQUIRED. Needs to be done prior to start of travel.

Medical & Emergency Contact Form
RECCOMENDED. This form can assist an advisor during a trip.

Travel Attendance Agreement
RECCOMENDED. This form details rules and expectations for students participating in the trip. 

Vehicle Request Form
IF APPLICABLE. Needed if you need a district vehicle for your trip.